Microsoft onenote features

Note: This article applies only to the OneNote for Windows 10 app. See What's the difference between the OneNote versions? Teachers can now choose to temporarily turn off Math features in OneNote Class Notebooks for example, during practice tests or student assessments. Dark Mode can improve readability of your notes in low light environments, increase the legibility of the user interface, provide better contrast, and reduce eye strain.

Insert Word documents, Excel spreadsheets, or PowerPoint presentations as a virtual printout to include their pages as images in your notes. You can move, resize, delete, and annotate any of the printout images that appear. The OneNote for Windows 10 app window now offers more note-taking space by providing an easier way to control the navigation interface. You can choose to display the notebook, section, and page navigation panes only when you need them, while always keeping immediate access to the Search and Recent Notes buttons.

Instead of printing out the information on a real printer, the printout is sent to OneNote, which lets you choose where to add the page — in any section of your open notebook, or in any other notebook that you choose. Upgrading to OneNote for Windows 10 from an older version?

Get the X and Y coordinates of any graphs created from math equations by hovering the mouse pointer over the graph line. A tooltip will appear, displaying the coordinates. Using tags in your notes is a great way to visually call out and categorize important notes for follow-up for example, to track action items after a meeting. To create your own custom tags, click the Tags menu dropdown on the Home tab next to the text alignment buttons , and then click Create New Tag.

In addition to searching your notes for specific keywords, you can now enclose any search phrase in quotation marks to find those exact words anywhere in your notes. Storing your file attachments in the cloud instead of your notebook keeps your notes more manageable and lets you collaborate with others more easily. After inserting a file attachment into OneNote, you can double-click it to open and edit the file.

Any changes you make will be saved to the original attachment without having to re-insert the file. Start by clicking the File button on the Home tab. Next, select the file you want to embed, and then choose to insert the file as an attachment. After creating a math equation in OneNote, select an action to solve the equation, and then click to show the solution steps.

To have the Immersive Reader read aloud the solution steps, click the speaker icon that appears. So if you delete any note by mistake, you can look through the page's history to find the item you want. You'll see all the edits you made with their dates in the page navigation bar. And if you decide to restore that page, right-click the page or section and choose Restore Version. Version histories consume OneDrive storage space. You can either delete the history of the different versions or disable them all together on a per-notebook basis.

One of the nice things about OneNote is that you can position content anywhere on the page. If you later decide that you want to organize them in a particular way, it quickly becomes a problem. To pull out content from a container, select your text, then press and hold the left mouse button and drag the selection to a new position. To merge the contents of two containers, hover your mouse to the three-dot title bar of the source container.

A four-sided cursor will appear. With the mouse button pressed, drag-and-drop the source container into the destination container. The contents will get automatically merged.

As communication at work is increasingly getting multilingual, the need to translate text in different languages is becoming essential. Microsoft provides you the powerful Office translation tools to decipher content in various languages and puts it into a note.

In the OneNote app, select a paragraph of text, right-click it and choose Translate. A side panel appears with your native language at the top. From the bottom pane, select the required language from the dropdown menu. If you translate the entire page, OneNote will create a new translated version of the page. Every time you add a new page, it gets added to the bottom of the list by default.

Although you can tweak this option in Settings to create new pages At the top of the page list or Below the selected page , the ability to sort your pages with individual preferences cannot be ignored. To sort your pages in OneNote, click the Sort button next to your notebook. You can select the sorting order on a per-section basis. OneNote includes a hovering toolbar called Mini Toolbar. It appears when you select a piece of text and want to take some relevant action.

While you can ignore it and perform the actions through Quick Access Toolbar, you're missing many minute features. Through the mini toolbar, you can adjust your fonts, annotate the text, tag your content, and more. Click on the three-dot icon to further expand the toolbar with a context menu. If you're already using OneNote for Windows or OneNote , then these features will speed up your work. And if you've never used it before, you're about to find out how useful these OneNote features can be to organize almost any aspect of your life, work, and projects.

Sticky Notes creates virtual Post-it notes that you can stick anywhere on your screen. You can jot down quick notes, to-do items, paste in links or phone numbers, or store any snippets of text you need to remember. The app is not only deeply integrated with the OneNote app on Windows but also syncs your notes with all the devices.

Sticky Notes is a built-in app for Windows On all your devices, you can create new notes, format them, add bullet points, or even insert pictures from a computer or camera. When you develop a proper note-taking structure, you can start focusing on the content and your ideas.

In the same way, when you create a template from scratch, it not only give pages a consistent look, it also provides flexibility in structuring different types of documents and saves time.

You can use OneNote templates in recurring projects to organize notes in a particular way. If you're the minute taker for office meetings, you can manage attendees, conversations, and key points in a fixed tabular format.

Check out our guide to page templates and some of the best sites to download templates for use in different projects. OneNote's system of organization with a typical notebook, section, and pages approach is excellent for organizing notes.

But you can be more specific with tags. They add a visual marker to help identify the type of information and contextual relationship across different notebooks or sections. OneNote comes with a bunch of default tags e. But you can also create as many custom tags you want. Just remember that it should be specific, widely used across all your projects, and of high value. Read this piece to find out how to use OneNote tags and why you should use them.

One of the most powerful OneNote features is the ability to make connections with other notes. Its deep linking structure ensures that you quickly engage in knowledge construction, critical thinking, and contextual learning. To create a link, highlight a text or paragraph, right-click and select Link to Pages or Copy Link to Paragraph. Then switch to another page and insert your link through the link dialog box.

Alternatively, type [[, the name of the page verbatim, and then ]]. This will automatically convert it into an internal page link.

Check out our guide on how to create a personal wiki using OneNote. Every time you make changes to a note, OneNote keeps track of the previous versions instead of completely overriding them.